Bylaws of the Democrats of Greater Riverside
Adopted November 15, 2007
Amended November 19, 2009
Amended May 21, 2015
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3 DEMOCRATS OF GREATER RIVERSIDE
5 November 19, 2009
8 ARTICLE I: NAME
10 The name of this organization shall be “Democrats of Greater Riverside,” hereinafter referred to
11 in these bylaws as the “Club.”
14 ARTICLE II: OBJECTIVES
16 Section 1. Purpose.
18 This Club is chartered for the purpose of fostering local involvement in and
19 promotion of the activities of the Democratic Party (the “Party”), and to those
20 ends may adopt a local platform; may endorse candidates and ballot measures as
21 allowed under the bylaws of the Riverside County Democratic Central Committee
22 (“County Central Committee”); may support campaigns for the Party and its
23 candidates for public office; may appoint committees and engage staff as deemed
24 desirable and appropriate; and may conduct such other business as deemed
25 necessary and advantageous by the Club to fulfill these objectives.
27 Section 2. Code of Conduct.
29 This Club and its members shall at all times strive to adhere to the highest
30 standards of conduct, professionalism, and ethics.
32 Section 3. Non-discrimination.
34 This Club and its members shall in all things and in all ways uphold the
35 democratic ideal that all persons are created equal, and shall not discriminate
36 based on ethnicity, nationality, color, gender, sexual orientation, spiritual beliefs,
37 economic status, or physical challenges.
39 Section 4. Regulatory Compliance.
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1 This Club, in pursuing its objectives, shall follow all 1 applicable state and federal
2 election and campaign laws and regulations.
3 Section 5. Not for Profit.
5 This Club is not organized for the profit or private gain of any person or entities,
6 and membership in the Club shall have no personal economic value, nor be
7 transferable or assignable in any manner. Upon dissolution of the Club, any
8 remaining assets of the Club shall be distributed to organizations having
9 objectives similar to the Club, provided such transfer is in accordance with state
10 and federal campaign and election laws.
12 Section 6. Endorsement of Candidates.
14 a. DGR shall endorse only registered Democrats for election to partisan and
15 nonpartisan office.
16 b. Non-Democratic candidates may not be endorsed, but may be rated acceptable
17 or unacceptable if there are no registered Democrats entered in the race.
18 c. Club members shall be notified by email or by post that endorsement
19 consideration will be made for a particular race or races at least two (2) weeks
20 prior to the endorsement consideration.
21 d. Recommendation for endorsement of a candidate in non-partisan races or
22 Ballot/Initiative measures will be sent to the Club’s Assembly District Vice
23 Chair or to the Chair of the Riverside County Democratic Central Committee
24 for possible endorsement.
26 Section 7. Yield Clause.
28 If a conflict occurs between the Club bylaws and Central Committee bylaws, the
29 language of the Central Committee bylaws shall prevail.
31 Section 8. Rules, Regulations and Jurisdiction.
33 Club members and officers shall be subject to the rules, regulations and
34 jurisdiction of the Central Committee as set forth in its bylaws and in the standing
35 orders of the Central Committee.
38 ARTICLE III: MEMBERSHIP
40 Section 1. Criteria.
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2 Any person who has been registered as a Democrat for at least sixty (60) days and
3 who pledges support for the objectives of the Club may submit an application for
4 membership to the Club. Such person’s registration with the Democratic Party
5 shall be confirmed against the official and most current registration records of the
6 Registrar of Voters of the county in which they reside before their membership
7 application is accepted. Every individual eligible to be a member of the Club and
8 whose annual dues are currently paid shall be considered a member in good
11 Section 2. Categories.
13 This Club shall have the following categories of membership:
15 a. Regular Member. Any person meeting the membership criteria in
16 Section 1 of this Article may be accepted as a Regular Member. Regular
17 Members in good standing shall be entitled to all the obligations and
18 privileges of membership including those of making motions, voting, and
19 holding office.
21 b. Member Ex-officio. Any person holding a public office with jurisdiction
22 in the City of Riverside and meeting the membership criteria in Section 1
23 of this Article may be nominated for invitation to join the Club by any
24 Regular Member at any regular meeting of the Club. Members Ex-officio
25 shall have full membership privileges, but shall be exempt from dues, for
26 the duration of their term in office. Members ex-officio may apply to
27 become Regular Members at the end of their term in office.
29 c. Associate Member. The spouse or partner of any Regular Member in
30 good standing who pledges support for the objectives of the Club and is a
31 legal resident, but not a citizen of the United States of America, may apply
32 for Associate Membership. Associate Members shall be entitled to all the
33 obligations and privileges except those of making motions, voting, and
34 holding office.
36 d. Junior Member. The minor child of any Regular Member in good
37 standing may apply for membership. Junior Members in good standing
38 age sixteen (16) and above who declare their intent to register as a
39 Democrat shall be entitled to all the obligations and privileges of
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1 membership including t 1 hose of making motions, voting, and holding
4 e. Honorary Life Member. Upon the signed written recommendation of
5 any member in good standing, seconded by another member in good
6 standing, and by three-fourths vote by ballot at the annual meeting, any
7 person meeting the membership criteria in Section 1 of this Article may be
8 named an Honorary Life Member in honor and recognition of the person’s
9 exemplary service, support and/or leadership on behalf of the Club or its
10 objectives. An Honorary Life Member shall have none of the obligations
11 of membership in the Club, but shall be entitled to all the privileges except
12 those of making motions, voting, and holding office.
14 Section 3. Dues.
16 The annual dues shall be due and payable in January. The Treasurer shall notify
17 all members in arrears. Members in arrears as of the first day of November shall
18 not be entitled to voting privileges until they bring current all back due amounts.
19 The amount of the annual dues shall be established at the annual meeting by
20 approval of a standing rule, which shall remain in effect until amended.
22 Section 4. Resignation from Membership.
24 Any member desiring to resign from the Club shall submit their resignation in
25 writing to the Secretary, who shall present it to the Executive Board for action.
28 ARTICLE IV: OFFICERS
30 Section 1. Officers.
32 The elected officers of the Club shall be: President, Vice-President, Secretary,
33 Treasurer, Assistant Treasurer and the chairs of the standing committees.
35 Section 2. Duties.
37 The officers shall perform the duties required generally by these bylaws and by
38 the parliamentary authority adopted by this Club. The officers shall be
39 responsible and accountable for the performance of the committees they chair.
40 Specific duties shall include:
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2 a. President. In addition to the duties of the presiding officer detailed in the
3 parliamentary authority adopted by this Club, the President shall represent
4 the Club as required; shall co-sign with the Treasurer all expenditures
5 approved by the Club; and may chair certain committees as allowed under
6 these bylaws. The President may be bonded as surety against financial
9 b. Vice-President. In addition to the duties detailed in the parliamentary
10 authority adopted by this Club, the Vice-President shall represent the Club
11 in the President’s absence as required; shall in the President’s absence co 12
sign with the Treasurer all expenditures approved by the Club; and may
13 chair certain committees as allowed under these bylaws. The Vice-
14 President may be bonded as surety against financial loss.
16 c. Secretary. In addition to the duties of the Secretary detailed in the
17 parliamentary authority adopted by this Club, the Secretary may chair
18 certain committees as allowed under these bylaws. Any member has the
19 right to examine the records of the Club at a reasonable time and place.
21 d. Treasurer. In accordance with the duties detailed in the parliamentary
22 authority adopted by this Club and in accordance with generally accepted
23 accounting practices (GAAP) as promulgated by the Financial Accounting
24 Standards Board (FASB), the Treasurer shall collect and take charge of the
25 receipts of the Club; notify members of obligations past due; prepare and
26 co-sign the disbursements of the Club; manage the bank accounts of the
27 Club; keep the regular accounting records and ledgers of the Club, which
28 shall be open at reasonable times and places to inspection by any member;
29 present the financial statements of the Club showing the amount of
30 receipts, disbursements and balance ending each month and the total for
31 each year; prepare and present additional reports when requested by
32 approval of the members or as requested by the Board; prepare and file in
33 a timely manner on behalf of the club all required state and federal
34 financial disclosure reports including, without limitation, tax filings and
35 disclosures under election and campaign laws; and may chair certain
36 committees as allowed under these bylaws. The Treasurer may be bonded
37 as surety against financial loss.
39 e. Assistant Treasurer. The Assistant Treasurer shall be a non-voting
40 officer except in absence of the Treasurer; shall share duties with the
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1 Treasurer as appropriate; shall 1 perform the duties of the Treasurer when
2 the Treasurer is absent; and shall act as interim Treasurer when the
3 position of Treasurer is vacant. The position of Assistant Treasurer shall
4 be filled as deemed necessary by the Finance Committee, and the election
5 for this office shall follow the same rules as for other offices. The
6 Assistant Treasurer may be bonded as surety against financial loss.
8 f. Other Officers. The Club shall elect other officers as necessary to chair
9 standing committees established under these bylaws. Such officers shall
10 be elected at the same time and in the same manner as the other officers.
12 Section 3. Nomination Procedure, Time of Elections.
14 At the regular meeting in September, a Nominating Committee of five members
15 shall be elected by the members of the Club. No member of the Board may serve
16 on the Nominating Committee, and this committee shall not be appointed at the
17 sole discretion of any officer of the Club. It shall be the duty of the Nominating
18 Committee to nominate candidates for the offices to be filled at the annual
19 meeting in November. The committee shall report those nominations directly to
20 the members at the regular meeting in October. Before the election at the annual
21 meeting in November, additional nominations from the floor shall be permitted.
23 Section 4. Vacancies.
25 a. In the event the office of President becomes vacant, the Vice-President
26 shall automatically become President. The Secretary shall provide notice
27 to all members of the need to fill a vacancy. At the next regular meeting
28 after the vacancy occurs, nominations to fill the vacancy shall be taken
29 from the floor. Before the election at the next subsequent meeting,
30 additional nominations from the floor shall be permitted.
32 b. Declaration of Vacancy. The fact of a vacancy in an elected office shall
33 be declared by motion of the Club upon recommendation of the presiding
36 c. Presiding Officer to Call for Nominations. Upon recording the declaration
37 of such vacancy, the presiding officer shall call immediately for
38 nominations and election of a qualified member to fill that vacancy. Said
39 nomination and election shall be held at the next meeting. A nominee
40 shall be elected by secret ballot by a majority vote.
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2 d. Temporary Vacancies. In the event an officer is temporarily unable to
3 fulfill their duties to the Club, the Executive Board may convene a special
4 Board meeting and appoint an interim officer to act in that officer’s place
5 until they are able to resume their duties, which appointment by the Board
6 shall be ratified by the members at the next following regular meeting of
7 the general membership.
9 Section 5. Ballot Election, Term of Office.
11 Officers shall serve for a term of one year or until their successors are elected, and
12 the term of office shall begin on the 1st day of January. Officers elected following
13 the annual meeting to fill a vacancy shall serve for the remaining time of that
16 Section 6. Installation of Officers
18 Formal installation of officers for the next term may occur at either a regular or
19 special meeting in the month of December if the Club so directs.
21 Section 7. Transition Period & Responsibilities.
23 During the transition period between the election of new officers and the
24 commencement of their term of office, the out-going officers shall coordinate the
25 smooth transfer of responsibilities to the officers-elect. All officers and
26 committee chairs shall surrender all records and documents at the end of their
27 term of service.
29 Section 8. Office-Holding Limitations.
31 No member shall hold more than one office at a time, except that the President,
32 Vice-President and Secretary may also chair committees as deemed necessary and
33 appropriate by the members, and no member shall be eligible to serve for more
34 than two consecutive terms in the same office.
36 Section 9. Resignation from Office.
38 An officer who is no longer able to perform the duties of the office, or who for
39 any other reason cannot fulfill the remainder of the term of the office, shall submit
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1 a resignation to the Secretary in writing, w 1 ho shall present it to the Board for
4 Section 10. Removal from Office.
6 The members of the Club may remove officers for misconduct or dereliction of
7 duty in office by rescinding their election to office, as allowed under the
8 parliamentary authority adopted by this Club.
10 Section 11. Reimbursement of Expenses.
12 Officers shall not be compensated for the performance of their duties, other than
13 reimbursement of expenses approved by the Club.
16 ARTICLE V: MEETINGS
18 Section 1. Regular Meetings.
20 The regular meetings of the Club shall be held on the third Thursday of each
21 month, unless otherwise ordered by the Club.
23 Section 2. Annual Meeting.
25 The regular meeting in November shall be known as the annual meeting, and shall
26 be for the purpose of receiving annual reports of officers and committees, electing
27 officers, and for any other business that may arise.
29 Section 3. Special Meetings.
31 Special meetings may be called by the President or the Board, and shall be called
32 upon the written request of ten members of the Club. The purpose of the meeting
33 shall be stated in the call. Except in cases of emergency, notice of special
34 meetings shall be given to all members at least five (5) days before the meeting,
35 and shall state the date, time and place of such meeting and any matters on which
36 a vote of the members is to be taken.
38 Section 4. Notice.
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1 Notice of regular meetings shall be sent to all 1 members at least ten (10) days and
2 not more than sixty (60) days before the meeting, and shall state the date, time
3 and place, and any matters on which a vote of the members is to be taken. When
4 notice is sent, notice of the date, time and place shall also be posted electronically.
6 Section 5. Minutes and Reports of Officers.
8 The minutes of the Club and reports of the officers shall be recorded and kept as
9 specified by the parliamentary authority adopted by this Club. The minutes shall
10 contain mainly a record of the actions of the Club, not a transcript of what is said
11 by members or guests. The minutes shall be kept in a book or binder, and shall be
12 open for review by members at each meeting of the Club, and at other reasonable
13 times and places as may be arranged with the Secretary. The first paragraph of
14 the minutes shall contain: the kind of meeting (regular, special, adjourned regular,
15 or adjourned special); the name of the Club; the date, time and place of the
16 meeting; the fact that the regular chair and secretary were present or, in their
17 absence, the names of the members who substituted for them; and whether the
18 minutes of the previous meeting were read and approved, as read or corrected,
19 and the date, time and place of that meeting, if it was other than a regular business
22 Section 6. Quorum.
24 The number of members required to form a quorum for meetings of the Club shall
25 equal double the number of core officers on the Board (President, Vice President,
26 Secretary, Treasurer), not including committee chairs, plus one.
29 ARTICLE VI: EXECUTIVE BOARD
31 Section 1. Composition.
33 The officers of the Club, including the chairs of the standing committees, shall
34 constitute the Executive Board (herein referred to as the “Board”).
36 Section 2. Board’s Duties and Powers.
38 The Executive Board shall have general supervision of the affairs of the Club
39 between its business meetings, fix the hour and place of meetings, make
40 recommendations to the Club, and perform such other duties as are specified in
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1 these bylaws. The Board shall be subject 1 to the orders of the Club, and none of its
2 acts shall conflict with actions taken by the Club.
4 Section 3. Board Meetings.
6 Unless otherwise ordered by the Board, regular meetings of the Executive Board
7 shall be held on the first Thursday of each month. Special meetings of the Board
8 may be called by the President and shall be called upon the written request of
9 three (3) members of the Board. The Executive Board shall agree to the time,
10 place and location of each subsequent meeting. The Secretary shall notify all
11 members of the Board of any special meetings and necessary scheduling changes
12 at least three (3) days in advance. Notice of the date, time and place of all Board
13 meetings shall also be posted electronically in advance.
15 Section 4. Board Meetings, Open to Members.
17 Any member in good standing may attend Board meetings to observe and
18 contribute as called upon, but may not vote on the motions considered.
20 Section 5. Board Meetings, Closed Session Limited.
22 The Executive Board may only hold meetings in closed session for the following
23 purposes: to discuss campaign strategy, to confer on personnel or disciplinary
24 issues, contract negotiations, or matters of actual or pending litigation.
26 Section 6. Minutes of the Board.
28 The minutes of the Board and reports of the officers to it shall be recorded and
29 kept as specified by the parliamentary authority adopted by this Club. The
30 minutes shall contain mainly a record of the actions of the Board, not a transcript
31 of what is said by officers or guests. The minutes of the Board shall be kept in a
32 book or binder, and shall be open for review by officers and by members, except
33 for minutes of closed sessions, which shall be open only to officers, at each
34 meeting of the Board and at other reasonable times and places as may be arranged
35 with the Secretary. The first paragraph of the minutes shall contain: the kind of
36 meeting (regular, special, adjourned regular or adjourned special); the name of the
37 Board; the date, time and place of the meeting; the fact that the regular chair and
38 secretary were present or, in their absence, the names of the officers who
39 substituted for them; whether the minutes of the previous meeting were read and
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1 approved, as read or corrected, and the date, time 1 and place of that meeting if it
2 was other than a regular business meeting.
4 Section 7. Board Quorum.
6 To constitute a quorum for the transaction of business at a meeting of the
7 Executive Board, at least a majority of the officers must be present.
10 ARTICLE VII: COMMITTEES
12 Section 1. Membership Development.
14 a. A Membership Development Committee shall be composed of the chair
15 and a minimum of three (3) other members.
17 b. The duty of the Membership Development Committee shall be to expand
18 and enhance membership of the Club and the Party by developing and
19 implementing strategies and opportunities for recruitment and retention;
20 outreach; marketing and visibility (in cooperation and coordination with
21 the Communications Committee); leadership development; and other such
22 activities that may benefit the Club and further its objectives.
24 Section 2. Finance.
26 a. A Finance Committee shall be composed of the chair, the Treasurer and at
27 least two (2) other members.
29 b. The duty of the Finance Committee shall be to organize activities and
30 propose policies to protect and enhance the financial position of the Club;
31 to prepare a budget for the future fiscal year and to submit it to the Club at
32 the annual meeting in November; to submit from time to time amendments
33 to the budget for the current fiscal year, which shall be adopted by a
34 majority vote; to organize and coordinate fundraising activities; to review
35 and report to the Club on the financial status of the Club; and other such
36 financial tasks and activities that may benefit the Club and further its
39 Section 3. Communications.
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1 a. A Communications Committee shall 1 be composed of the chair and at least
2 three (3) other members.
4 b. The duty of the Communications Committee shall be to develop and
5 coordinate strategies and tools with which to communicate with members
6 of the Club and other Democrats within the community; to draft and
7 disseminate public relations pieces and coordinate all contacts with the
8 press; to organize and coordinate training and opportunities to develop
9 communication skills; to organize and coordinate speakers and writers
10 bureaus; to organize and coordinate rapid response efforts; and to initiate
11 other such activities that may benefit the Club and further its objectives.
13 Section 4. Elections.
15 a. An Elections Committee shall be composed of the chair and at least three
16 (3) other members.
18 b. The duty of the Elections Committee shall be to organize, coordinate and
19 oversee voter registration efforts; precinct operations; election monitoring;
20 candidate recruitment and support; mailings (in cooperation and
21 coordination with the Communications Committee); related training and
22 education; and other such elections-related activities that may benefit the
23 Club and further its objectives.
25 Section 5. Policy and Research.
27 a. A Policy and Research Committee shall be composed of the chair and at
28 least five (5) other members.
30 b. The duty of the Policy and Research Committee shall be to organize
31 activities, speakers and forums for the Club and the community at large to
32 facilitate open discussion and debate regarding policy issues of interest to
33 the Club; to research, analyze and present policy issues to the Club, and
34 upon request of the Club to draft and recommend positions for adoption by
35 the Club; to formulate a platform for adoption by the Club; to monitor,
36 track and make recommendations to the Club regarding legislative
37 activities at the local, state, federal and international levels, most
38 particularly with respect to policy matters of direct concern to the
39 members of the Club; to monitor and track the voting records of public
40 officials of interest to the Club; to research and make recommendations
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1 regarding endorsement and support of 1 candidates for public office; and to
2 provide the Club any other such research and analyses that may benefit the
3 Club and further its objectives.
5 Section 6. Rules.
7 a. A Rules Committee shall be composed of the chair and at least three (3)
8 other members.
10 b. The duty of the Rules Committee shall be to keep these bylaws and any
11 rules adopted by the Club, consistent with the objectives of the Club; to
12 propose changes in the rules and bylaws when necessary; and to interpret
13 the rules and bylaws when called upon by the officers or members.
15 Section 7. Audit
17 a. An Audit Committee composed of a chair and two (2) other members shall
18 be elected at each annual meeting, or as deemed necessary and appropriate
19 by the officers or members of the Club. The chair of the Audit Committee
20 shall not be an officer of the Board; officers elected to the Board may not
21 also serve on the Audit Committee while serving on the Board, nor for one
22 (1) year subsequent to serving on the Board.
24 b. The duty of the Audit Committee shall be to conduct a quarterly internal
25 review of the Club’s accounting records, oversee the auditing of the
26 Club’s annual financial statements, and review and report on any other
27 matters referred to it by the officers or members of the Club.
29 Section 8. Other Committees.
31 The Club may establish other standing or special committees as deemed necessary
32 to implement its objectives, policies and activities.
34 Section 9. Committee Quorum.
36 To constitute a quorum for the transaction of business at a meeting of any
37 committee, at least a majority of the members of such committee must be present.
40 ARTICLE VIII: PARLIAMENTARY AUTHORITY
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2 Section 1. Rules of Order.
4 The rules of order contained in the current edition of Robert’s Rules of Order
5 Newly Revised shall govern the Club in all cases to which they are applicable and
6 in which they are not inconsistent with these bylaws and any special rules of order
7 the Club may adopt.
9 Section 2. Balloting.
11 No vote taken by the Members of the Club shall be by secret ballot. When a
12 written ballot is required for any reason, the ballots shall be signed by the voting
13 member, then counted by not less than two Members chosen by the Chair, one of
14 whom shall be the Secretary if s/he is present, and one other a General Member,
15 or two General Members in the Secretary’s absence. By majority vote, the
16 Membership can reject any Member from performing such function, in which
17 case the Chair shall appoint a different Member or Members until at least two
18 persons have been chosen who have not been rejected by the Membership. All
19 written ballots pertaining to any election requiring written ballots shall be retained
20 by the Secretary taking the minutes of such meeting for not fewer than sixty (60)
21 days following the vote, and shall be available for inspection by any General
22 Member at reasonable times upon request.
25 ARTICLE IX: AMENDMENT OF BYLAWS
27 These bylaws may be amended at any regular meeting of the Club by a two-thirds vote, provided
28 the amendment has been submitted to the members in writing at the previous regular meeting,
29 and shall be sent to members at least ten (10) days and no more than thirty (30) days before that