Bylaws

Bylaws of the Democrats of Greater Riverside

Adopted November 15, 2007

Amended November 19, 2009

Amended May 21, 2015

 

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1 BYLAWS

2 of the

3 DEMOCRATS OF GREATER RIVERSIDE

4

5 November 19, 2009

6

7

8 ARTICLE I: NAME

9

10 The name of this organization shall be “Democrats of Greater Riverside,” hereinafter referred to

11 in these bylaws as the “Club.”

12

13

14 ARTICLE II: OBJECTIVES

15

16 Section 1. Purpose.

17

18 This Club is chartered for the purpose of fostering local involvement in and

19 promotion of the activities of the Democratic Party (the “Party”), and to those

20 ends may adopt a local platform; may endorse candidates and ballot measures as

21 allowed under the bylaws of the Riverside County Democratic Central Committee

22 (“County Central Committee”); may support campaigns for the Party and its

23 candidates for public office; may appoint committees and engage staff as deemed

24 desirable and appropriate; and may conduct such other business as deemed

25 necessary and advantageous by the Club to fulfill these objectives.

26

27 Section 2. Code of Conduct.

28

29 This Club and its members shall at all times strive to adhere to the highest

30 standards of conduct, professionalism, and ethics.

31

32 Section 3. Non-discrimination.

33

34 This Club and its members shall in all things and in all ways uphold the

35 democratic ideal that all persons are created equal, and shall not discriminate

36 based on ethnicity, nationality, color, gender, sexual orientation, spiritual beliefs,

37 economic status, or physical challenges.

38

39 Section 4. Regulatory Compliance.

40


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1 This Club, in pursuing its objectives, shall follow all 1 applicable state and federal

2 election and campaign laws and regulations.

3 Section 5. Not for Profit.

4

5 This Club is not organized for the profit or private gain of any person or entities,

6 and membership in the Club shall have no personal economic value, nor be

7 transferable or assignable in any manner. Upon dissolution of the Club, any

8 remaining assets of the Club shall be distributed to organizations having

9 objectives similar to the Club, provided such transfer is in accordance with state

10 and federal campaign and election laws.

11

12 Section 6. Endorsement of Candidates.

13

14 a. DGR shall endorse only registered Democrats for election to partisan and

15 nonpartisan office.

16 b. Non-Democratic candidates may not be endorsed, but may be rated acceptable

17 or unacceptable if there are no registered Democrats entered in the race.

18 c. Club members shall be notified by email or by post that endorsement

19 consideration will be made for a particular race or races at least two (2) weeks

20 prior to the endorsement consideration.

21 d. Recommendation for endorsement of a candidate in non-partisan races or

22 Ballot/Initiative measures will be sent to the Club’s Assembly District Vice

23 Chair or to the Chair of the Riverside County Democratic Central Committee

24 for possible endorsement.

25

26 Section 7. Yield Clause.

27

28 If a conflict occurs between the Club bylaws and Central Committee bylaws, the

29 language of the Central Committee bylaws shall prevail.

30

31 Section 8. Rules, Regulations and Jurisdiction.

32

33 Club members and officers shall be subject to the rules, regulations and

34 jurisdiction of the Central Committee as set forth in its bylaws and in the standing

35 orders of the Central Committee.

36

37

38 ARTICLE III: MEMBERSHIP

39

40 Section 1. Criteria.


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1

2 Any person who has been registered as a Democrat for at least sixty (60) days and

3 who pledges support for the objectives of the Club may submit an application for

4 membership to the Club. Such person’s registration with the Democratic Party

5 shall be confirmed against the official and most current registration records of the

6 Registrar of Voters of the county in which they reside before their membership

7 application is accepted. Every individual eligible to be a member of the Club and

8 whose annual dues are currently paid shall be considered a member in good

9 standing.

10

11 Section 2. Categories.

12

13 This Club shall have the following categories of membership:

14

15 a. Regular Member. Any person meeting the membership criteria in

16 Section 1 of this Article may be accepted as a Regular Member. Regular

17 Members in good standing shall be entitled to all the obligations and

18 privileges of membership including those of making motions, voting, and

19 holding office.

20

21 b. Member Ex-officio. Any person holding a public office with jurisdiction

22 in the City of Riverside and meeting the membership criteria in Section 1

23 of this Article may be nominated for invitation to join the Club by any

24 Regular Member at any regular meeting of the Club. Members Ex-officio

25 shall have full membership privileges, but shall be exempt from dues, for

26 the duration of their term in office. Members ex-officio may apply to

27 become Regular Members at the end of their term in office.

28

29 c. Associate Member. The spouse or partner of any Regular Member in

30 good standing who pledges support for the objectives of the Club and is a

31 legal resident, but not a citizen of the United States of America, may apply

32 for Associate Membership. Associate Members shall be entitled to all the

33 obligations and privileges except those of making motions, voting, and

34 holding office.

35

36 d. Junior Member. The minor child of any Regular Member in good

37 standing may apply for membership. Junior Members in good standing

38 age sixteen (16) and above who declare their intent to register as a

39 Democrat shall be entitled to all the obligations and privileges of


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1 membership including t 1 hose of making motions, voting, and holding

2 office.

3

4 e. Honorary Life Member. Upon the signed written recommendation of

5 any member in good standing, seconded by another member in good

6 standing, and by three-fourths vote by ballot at the annual meeting, any

7 person meeting the membership criteria in Section 1 of this Article may be

8 named an Honorary Life Member in honor and recognition of the person’s

9 exemplary service, support and/or leadership on behalf of the Club or its

10 objectives. An Honorary Life Member shall have none of the obligations

11 of membership in the Club, but shall be entitled to all the privileges except

12 those of making motions, voting, and holding office.

13

14 Section 3. Dues.

15

16 The annual dues shall be due and payable in January. The Treasurer shall notify

17 all members in arrears. Members in arrears as of the first day of November shall

18 not be entitled to voting privileges until they bring current all back due amounts.

19 The amount of the annual dues shall be established at the annual meeting by

20 approval of a standing rule, which shall remain in effect until amended.

21

22 Section 4. Resignation from Membership.

23

24 Any member desiring to resign from the Club shall submit their resignation in

25 writing to the Secretary, who shall present it to the Executive Board for action.

26

27

28 ARTICLE IV: OFFICERS

29

30 Section 1. Officers.

31

32 The elected officers of the Club shall be: President, Vice-President, Secretary,

33 Treasurer, Assistant Treasurer and the chairs of the standing committees.

34

35 Section 2. Duties.

36

37 The officers shall perform the duties required generally by these bylaws and by

38 the parliamentary authority adopted by this Club. The officers shall be

39 responsible and accountable for the performance of the committees they chair.

40 Specific duties shall include:


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1

2 a. President. In addition to the duties of the presiding officer detailed in the

3 parliamentary authority adopted by this Club, the President shall represent

4 the Club as required; shall co-sign with the Treasurer all expenditures

5 approved by the Club; and may chair certain committees as allowed under

6 these bylaws. The President may be bonded as surety against financial

7 loss.

8

9 b. Vice-President. In addition to the duties detailed in the parliamentary

10 authority adopted by this Club, the Vice-President shall represent the Club

11 in the President’s absence as required; shall in the President’s absence co 12

sign with the Treasurer all expenditures approved by the Club; and may

13 chair certain committees as allowed under these bylaws. The Vice-

14 President may be bonded as surety against financial loss.

15

16 c. Secretary. In addition to the duties of the Secretary detailed in the

17 parliamentary authority adopted by this Club, the Secretary may chair

18 certain committees as allowed under these bylaws. Any member has the

19 right to examine the records of the Club at a reasonable time and place.

20

21 d. Treasurer. In accordance with the duties detailed in the parliamentary

22 authority adopted by this Club and in accordance with generally accepted

23 accounting practices (GAAP) as promulgated by the Financial Accounting

24 Standards Board (FASB), the Treasurer shall collect and take charge of the

25 receipts of the Club; notify members of obligations past due; prepare and

26 co-sign the disbursements of the Club; manage the bank accounts of the

27 Club; keep the regular accounting records and ledgers of the Club, which

28 shall be open at reasonable times and places to inspection by any member;

29 present the financial statements of the Club showing the amount of

30 receipts, disbursements and balance ending each month and the total for

31 each year; prepare and present additional reports when requested by

32 approval of the members or as requested by the Board; prepare and file in

33 a timely manner on behalf of the club all required state and federal

34 financial disclosure reports including, without limitation, tax filings and

35 disclosures under election and campaign laws; and may chair certain

36 committees as allowed under these bylaws. The Treasurer may be bonded

37 as surety against financial loss.

38

39 e. Assistant Treasurer. The Assistant Treasurer shall be a non-voting

40 officer except in absence of the Treasurer; shall share duties with the


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1 Treasurer as appropriate; shall 1 perform the duties of the Treasurer when

2 the Treasurer is absent; and shall act as interim Treasurer when the

3 position of Treasurer is vacant. The position of Assistant Treasurer shall

4 be filled as deemed necessary by the Finance Committee, and the election

5 for this office shall follow the same rules as for other offices. The

6 Assistant Treasurer may be bonded as surety against financial loss.

7

8 f. Other Officers. The Club shall elect other officers as necessary to chair

9 standing committees established under these bylaws. Such officers shall

10 be elected at the same time and in the same manner as the other officers.

11

12 Section 3. Nomination Procedure, Time of Elections.

13

14 At the regular meeting in September, a Nominating Committee of five members

15 shall be elected by the members of the Club. No member of the Board may serve

16 on the Nominating Committee, and this committee shall not be appointed at the

17 sole discretion of any officer of the Club. It shall be the duty of the Nominating

18 Committee to nominate candidates for the offices to be filled at the annual

19 meeting in November. The committee shall report those nominations directly to

20 the members at the regular meeting in October. Before the election at the annual

21 meeting in November, additional nominations from the floor shall be permitted.

22

23 Section 4. Vacancies.

24

25 a. In the event the office of President becomes vacant, the Vice-President

26 shall automatically become President. The Secretary shall provide notice

27 to all members of the need to fill a vacancy. At the next regular meeting

28 after the vacancy occurs, nominations to fill the vacancy shall be taken

29 from the floor. Before the election at the next subsequent meeting,

30 additional nominations from the floor shall be permitted.

31

32 b. Declaration of Vacancy. The fact of a vacancy in an elected office shall

33 be declared by motion of the Club upon recommendation of the presiding

34 officer.

35

36 c. Presiding Officer to Call for Nominations. Upon recording the declaration

37 of such vacancy, the presiding officer shall call immediately for

38 nominations and election of a qualified member to fill that vacancy. Said

39 nomination and election shall be held at the next meeting. A nominee

40 shall be elected by secret ballot by a majority vote.


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1

2 d. Temporary Vacancies. In the event an officer is temporarily unable to

3 fulfill their duties to the Club, the Executive Board may convene a special

4 Board meeting and appoint an interim officer to act in that officer’s place

5 until they are able to resume their duties, which appointment by the Board

6 shall be ratified by the members at the next following regular meeting of

7 the general membership.

8

9 Section 5. Ballot Election, Term of Office.

10

11 Officers shall serve for a term of one year or until their successors are elected, and

12 the term of office shall begin on the 1st day of January. Officers elected following

13 the annual meeting to fill a vacancy shall serve for the remaining time of that

14 term.

15

16 Section 6. Installation of Officers

17

18 Formal installation of officers for the next term may occur at either a regular or

19 special meeting in the month of December if the Club so directs.

20

21 Section 7. Transition Period & Responsibilities.

22

23 During the transition period between the election of new officers and the

24 commencement of their term of office, the out-going officers shall coordinate the

25 smooth transfer of responsibilities to the officers-elect. All officers and

26 committee chairs shall surrender all records and documents at the end of their

27 term of service.

28

29 Section 8. Office-Holding Limitations.

30

31 No member shall hold more than one office at a time, except that the President,

32 Vice-President and Secretary may also chair committees as deemed necessary and

33 appropriate by the members, and no member shall be eligible to serve for more

34 than two consecutive terms in the same office.

35

36 Section 9. Resignation from Office.

37

38 An officer who is no longer able to perform the duties of the office, or who for

39 any other reason cannot fulfill the remainder of the term of the office, shall submit


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1 a resignation to the Secretary in writing, w 1 ho shall present it to the Board for

2 action.

3

4 Section 10. Removal from Office.

5

6 The members of the Club may remove officers for misconduct or dereliction of

7 duty in office by rescinding their election to office, as allowed under the

8 parliamentary authority adopted by this Club.

9

10 Section 11. Reimbursement of Expenses.

11

12 Officers shall not be compensated for the performance of their duties, other than

13 reimbursement of expenses approved by the Club.

14

15

16 ARTICLE V: MEETINGS

17

18 Section 1. Regular Meetings.

19

20 The regular meetings of the Club shall be held on the third Thursday of each

21 month, unless otherwise ordered by the Club.

22

23 Section 2. Annual Meeting.

24

25 The regular meeting in November shall be known as the annual meeting, and shall

26 be for the purpose of receiving annual reports of officers and committees, electing

27 officers, and for any other business that may arise.

28

29 Section 3. Special Meetings.

30

31 Special meetings may be called by the President or the Board, and shall be called

32 upon the written request of ten members of the Club. The purpose of the meeting

33 shall be stated in the call. Except in cases of emergency, notice of special

34 meetings shall be given to all members at least five (5) days before the meeting,

35 and shall state the date, time and place of such meeting and any matters on which

36 a vote of the members is to be taken.

37

38 Section 4. Notice.

39


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1 Notice of regular meetings shall be sent to all 1 members at least ten (10) days and

2 not more than sixty (60) days before the meeting, and shall state the date, time

3 and place, and any matters on which a vote of the members is to be taken. When

4 notice is sent, notice of the date, time and place shall also be posted electronically.

5

6 Section 5. Minutes and Reports of Officers.

7

8 The minutes of the Club and reports of the officers shall be recorded and kept as

9 specified by the parliamentary authority adopted by this Club. The minutes shall

10 contain mainly a record of the actions of the Club, not a transcript of what is said

11 by members or guests. The minutes shall be kept in a book or binder, and shall be

12 open for review by members at each meeting of the Club, and at other reasonable

13 times and places as may be arranged with the Secretary. The first paragraph of

14 the minutes shall contain: the kind of meeting (regular, special, adjourned regular,

15 or adjourned special); the name of the Club; the date, time and place of the

16 meeting; the fact that the regular chair and secretary were present or, in their

17 absence, the names of the members who substituted for them; and whether the

18 minutes of the previous meeting were read and approved, as read or corrected,

19 and the date, time and place of that meeting, if it was other than a regular business

20 meeting.

21

22 Section 6. Quorum.

23

24 The number of members required to form a quorum for meetings of the Club shall

25 equal double the number of core officers on the Board (President, Vice President,

26 Secretary, Treasurer), not including committee chairs, plus one.

27

28

29 ARTICLE VI: EXECUTIVE BOARD

30

31 Section 1. Composition.

32

33 The officers of the Club, including the chairs of the standing committees, shall

34 constitute the Executive Board (herein referred to as the “Board”).

35

36 Section 2. Board’s Duties and Powers.

37

38 The Executive Board shall have general supervision of the affairs of the Club

39 between its business meetings, fix the hour and place of meetings, make

40 recommendations to the Club, and perform such other duties as are specified in


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1 these bylaws. The Board shall be subject 1 to the orders of the Club, and none of its

2 acts shall conflict with actions taken by the Club.

3

4 Section 3. Board Meetings.

5

6 Unless otherwise ordered by the Board, regular meetings of the Executive Board

7 shall be held on the first Thursday of each month. Special meetings of the Board

8 may be called by the President and shall be called upon the written request of

9 three (3) members of the Board. The Executive Board shall agree to the time,

10 place and location of each subsequent meeting. The Secretary shall notify all

11 members of the Board of any special meetings and necessary scheduling changes

12 at least three (3) days in advance. Notice of the date, time and place of all Board

13 meetings shall also be posted electronically in advance.

14

15 Section 4. Board Meetings, Open to Members.

16

17 Any member in good standing may attend Board meetings to observe and

18 contribute as called upon, but may not vote on the motions considered.

19

20 Section 5. Board Meetings, Closed Session Limited.

21

22 The Executive Board may only hold meetings in closed session for the following

23 purposes: to discuss campaign strategy, to confer on personnel or disciplinary

24 issues, contract negotiations, or matters of actual or pending litigation.

25

26 Section 6. Minutes of the Board.

27

28 The minutes of the Board and reports of the officers to it shall be recorded and

29 kept as specified by the parliamentary authority adopted by this Club. The

30 minutes shall contain mainly a record of the actions of the Board, not a transcript

31 of what is said by officers or guests. The minutes of the Board shall be kept in a

32 book or binder, and shall be open for review by officers and by members, except

33 for minutes of closed sessions, which shall be open only to officers, at each

34 meeting of the Board and at other reasonable times and places as may be arranged

35 with the Secretary. The first paragraph of the minutes shall contain: the kind of

36 meeting (regular, special, adjourned regular or adjourned special); the name of the

37 Board; the date, time and place of the meeting; the fact that the regular chair and

38 secretary were present or, in their absence, the names of the officers who

39 substituted for them; whether the minutes of the previous meeting were read and


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1 approved, as read or corrected, and the date, time 1 and place of that meeting if it

2 was other than a regular business meeting.

3

4 Section 7. Board Quorum.

5

6 To constitute a quorum for the transaction of business at a meeting of the

7 Executive Board, at least a majority of the officers must be present.

8

9

10 ARTICLE VII: COMMITTEES

11

12 Section 1. Membership Development.

13

14 a. A Membership Development Committee shall be composed of the chair

15 and a minimum of three (3) other members.

16

17 b. The duty of the Membership Development Committee shall be to expand

18 and enhance membership of the Club and the Party by developing and

19 implementing strategies and opportunities for recruitment and retention;

20 outreach; marketing and visibility (in cooperation and coordination with

21 the Communications Committee); leadership development; and other such

22 activities that may benefit the Club and further its objectives.

23

24 Section 2. Finance.

25

26 a. A Finance Committee shall be composed of the chair, the Treasurer and at

27 least two (2) other members.

28

29 b. The duty of the Finance Committee shall be to organize activities and

30 propose policies to protect and enhance the financial position of the Club;

31 to prepare a budget for the future fiscal year and to submit it to the Club at

32 the annual meeting in November; to submit from time to time amendments

33 to the budget for the current fiscal year, which shall be adopted by a

34 majority vote; to organize and coordinate fundraising activities; to review

35 and report to the Club on the financial status of the Club; and other such

36 financial tasks and activities that may benefit the Club and further its

37 objectives.

38

39 Section 3. Communications.

40


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1 a. A Communications Committee shall 1 be composed of the chair and at least

2 three (3) other members.

3

4 b. The duty of the Communications Committee shall be to develop and

5 coordinate strategies and tools with which to communicate with members

6 of the Club and other Democrats within the community; to draft and

7 disseminate public relations pieces and coordinate all contacts with the

8 press; to organize and coordinate training and opportunities to develop

9 communication skills; to organize and coordinate speakers and writers

10 bureaus; to organize and coordinate rapid response efforts; and to initiate

11 other such activities that may benefit the Club and further its objectives.

12

13 Section 4. Elections.

14

15 a. An Elections Committee shall be composed of the chair and at least three

16 (3) other members.

17

18 b. The duty of the Elections Committee shall be to organize, coordinate and

19 oversee voter registration efforts; precinct operations; election monitoring;

20 candidate recruitment and support; mailings (in cooperation and

21 coordination with the Communications Committee); related training and

22 education; and other such elections-related activities that may benefit the

23 Club and further its objectives.

24

25 Section 5. Policy and Research.

26

27 a. A Policy and Research Committee shall be composed of the chair and at

28 least five (5) other members.

29

30 b. The duty of the Policy and Research Committee shall be to organize

31 activities, speakers and forums for the Club and the community at large to

32 facilitate open discussion and debate regarding policy issues of interest to

33 the Club; to research, analyze and present policy issues to the Club, and

34 upon request of the Club to draft and recommend positions for adoption by

35 the Club; to formulate a platform for adoption by the Club; to monitor,

36 track and make recommendations to the Club regarding legislative

37 activities at the local, state, federal and international levels, most

38 particularly with respect to policy matters of direct concern to the

39 members of the Club; to monitor and track the voting records of public

40 officials of interest to the Club; to research and make recommendations


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1 regarding endorsement and support of 1 candidates for public office; and to

2 provide the Club any other such research and analyses that may benefit the

3 Club and further its objectives.

5 Section 6. Rules.

7 a. A Rules Committee shall be composed of the chair and at least three (3)

8 other members.

9

10 b. The duty of the Rules Committee shall be to keep these bylaws and any

11 rules adopted by the Club, consistent with the objectives of the Club; to

12 propose changes in the rules and bylaws when necessary; and to interpret

13 the rules and bylaws when called upon by the officers or members.

14

15 Section 7. Audit

16

17 a. An Audit Committee composed of a chair and two (2) other members shall

18 be elected at each annual meeting, or as deemed necessary and appropriate

19 by the officers or members of the Club. The chair of the Audit Committee

20 shall not be an officer of the Board; officers elected to the Board may not

21 also serve on the Audit Committee while serving on the Board, nor for one

22 (1) year subsequent to serving on the Board.

23

24 b. The duty of the Audit Committee shall be to conduct a quarterly internal

25 review of the Club’s accounting records, oversee the auditing of the

26 Club’s annual financial statements, and review and report on any other

27 matters referred to it by the officers or members of the Club.

28

29 Section 8. Other Committees.

30

31 The Club may establish other standing or special committees as deemed necessary

32 to implement its objectives, policies and activities.

33

34 Section 9. Committee Quorum.

35

36 To constitute a quorum for the transaction of business at a meeting of any

37 committee, at least a majority of the members of such committee must be present.

38

39

40 ARTICLE VIII: PARLIAMENTARY AUTHORITY

41


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1

2 Section 1. Rules of Order.

3

4 The rules of order contained in the current edition of Robert’s Rules of Order

5 Newly Revised shall govern the Club in all cases to which they are applicable and

6 in which they are not inconsistent with these bylaws and any special rules of order

7 the Club may adopt.

8

9 Section 2. Balloting.

10

11 No vote taken by the Members of the Club shall be by secret ballot. When a

12 written ballot is required for any reason, the ballots shall be signed by the voting

13 member, then counted by not less than two Members chosen by the Chair, one of

14 whom shall be the Secretary if s/he is present, and one other a General Member,

15 or two General Members in the Secretary’s absence. By majority vote, the

16 Membership can reject any Member from performing such function, in which

17 case the Chair shall appoint a different Member or Members until at least two

18 persons have been chosen who have not been rejected by the Membership. All

19 written ballots pertaining to any election requiring written ballots shall be retained

20 by the Secretary taking the minutes of such meeting for not fewer than sixty (60)

21 days following the vote, and shall be available for inspection by any General

22 Member at reasonable times upon request.

23

24

25 ARTICLE IX: AMENDMENT OF BYLAWS

26

27 These bylaws may be amended at any regular meeting of the Club by a two-thirds vote, provided

28 the amendment has been submitted to the members in writing at the previous regular meeting,

29 and shall be sent to members at least ten (10) days and no more than thirty (30) days before that

30 meeting.

31