Proposed By-laws for Review

Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 BYLAWS 2 of the 3 DEMOCRATS OF GREATER RIVERSIDE 4 April 18, 2019 (to be changed upon adoption of pending amendments) 5 ARTICLE I: NAME 6 No change(s) recommended for this article. 7 ARTICLE II: OBJECTIVES 8 Section 1. Purpose. No change(s) recommended for this Section. 9 Section 2. Code of Conduct. No change(s) recommended for this Section. 10 Section 3. Non-discrimination. No change(s) recommended for this Section. 11 Section 4. Regulatory Compliance. No change(s) recommended for this 12 Section. 13 Section 5. Not for Profit. No changes(s) recommended for this Section. 14 Section 6. Endorsement of Candidates. 15 a. DGR shall endorse only registered Democrats for election to 16 partisan and nonpartisan office. DGR shall not endorse any 17 candidates who are not endorsed by the California Democratic 18 Party (CDP) for partisan elections nor any candidates who are 19 not endorsed by the Riverside County Democratic Party 20 (RCDP) for non-partisan elections. 21 b. No change(s) recommended for this sub-section. 22 Section 7. Yield Clause. No change(s) recommended for this Section. 23 Section 8. Rules, Regulations and Jurisdiction. No change(s) recommended 24 for this Section. 25
ARTICLE III: MEMBERSHIP 1
Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 Section 1. Criteria. 2 Any person who has been registered as a Democrat in Riverside 3 County for at least thirty (30) days, and who supports the objectives 4 of the Club, may submit an application for Regular Membership to the 5 Club. Such person’s registration with the Democratic Party shall be 6 confirmed against the official and most current registration records of 7 the Riverside County Registrar of Voters before their membership 8 application is accepted. Every individual deemed eligible to be a 9 member of the Club, and whose annual dues are currently paid, shall 10 be considered a member in good standing. 11 All members of the club shall be registered Democrats. If under 12 the age of eighteen (18) years, or otherwise ineligible, they shall 13 declare their intention of so registering. A member shall be 14 considered in good standing, if their dues are current, or have 15 been waived due to economic hardship, their voting rights being 16 subject to compliance with the other provisions of these bylaws. 17 Section 2. Categories. No change(s) recommended for this Section. . 18 Section 3. Dues. No change(s) recommended to this Section. 19 Section 4. Resignation from Membership. No change(s) recommended for this 20 Section. 21 ARTICLE IV: OFFICERS 22 Section 1. Elected Officers. 23 The elected officers of the Club shall be: President, Vice-President, 24 Secretary, Treasurer, and Assistant Treasurer (core executive 25 positions), and the chairs of the standing committees. Any Regular 26 Member in good standing who has been a member for at least 90 60 27 days shall be eligible to be nominated and elected to an elected 28
position. 2
Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 The responsibilities of the standing committee chairs are describe in 2 article VII. All officers shall be responsible and accountable for the 3 performance of the committees they chair. 4 Section 2. Duties. No change(s) recommended for this Section. 5 Section 3. Nomination Procedure, Time of Elections. No change(s) 6 recommended at this Section. 7 Section 4. Vacancies. No change(s) recommended to this Section. 8 Section 5. Election, Term of Office. No change(s) recommended to this 9 Section. 10 Section 6. Installation of Officers No change(s) recommended to this Section. 11 Section 7. Transition Period & Responsibilities No change(s) recommended 12 to this Section. 13 Section 8. Office-Holding Limitations. No change(s) recommended to this 14 Section. 15 Section 9. Resignation from Office. No change(s) recommended to this Section. 16 Section 10. Removal from Office. No change(s) recommended to this Section. 17 Section 11. Reimbursement of Expenses. No change(s) recommended to this 18 Section. 19 ARTICLE V: MEETINGS 20 No change(s) recommended to this Article. 21 ARTICLE VI: EXECUTIVE BOARD 22 Section 1. Composition. No change(s) recommended to this Section. 23 Section 2. Board’s Duties and Powers. No change(s) recommended to this 24 Section. 25 26 Section 3. Board Meetings. 27 Unless otherwise ordered by the Board, regular meetings of the 28
Executive Board shall be held on the first Tuesday Thursday of each 3
Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 month. Special meetings of the Board may be called by the President 2 and shall be called upon the written request of three (3) members of 3 the Board. The Executive Board shall agree to the time, place and 4 location of each subsequent meeting. The Secretary shall notify all 5 members of the Board of any special meetings and necessary 6 scheduling changes at least three (3) days in advance. Notice of the 7 date, time and place of all Board meetings shall also be posted 8 electronically in advance, in a form accessible to members. 9 Section 4. Board Meetings, Open to Members. No change(s) recommended to 10 this Section. 11 12 Section 5. Board Meetings, Closed Session Limited. No change(s) 13 recommended to this Section. 14 15 Section 6. Minutes of the Board. No changes recommended to this Section. 16 17 Section 7. Board Quorum. No change(s) recommended to this Section. 18 19 ARTICLE VII: COMMITTEES 20 Section 1. Membership Development. No change(s) recommended to this 21 Section. 22 Section 2. Finance. No change(s) recommended to this Section. 23 Section 3. Communications No change(s) recommended to this Section. 24 Section 4. Elections No change(s) recommended to this Section. 25 Section 5. Policy and Research No change(s) recommended to this Section. 26 Section 6. Rules/Compliance 27 a. A Rules/Compliance Committee shall be composed of the 28 Chair and at least three (3) other members. 29 b. The duty of the Rules Committee shall be to keep these bylaws 30 and any rules adopted by the Club, consistent with the 31
objectives of the Club; to propose changes in the rules and 4
Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 bylaws when necessary; and to interpret the rules and bylaws 2 when called upon by the officers or members. 3 c. Additional duties of the Rules/Compliance Committee 4 Chair shall include (but not be limited to) insuring that all 5 officers comply with the Bylaws and Standing Rules of this 6 body; insure that all policies of this body are followed; 7 advise to the appropriate DGR officers when there are any 8 filing deadlines; and assist with any compliance review 9 matters. 10 d. Serve as a proactive Parlimentarian at all DGR meetings. 11 e. Following the first meeting at which nominations are 12 solicited, the Rules/Compliance Committee Chair (or 13 designee) shall provide to all announced candidates all 14 Bylaws and Standing Rules that apply to each positon as 15 well as the check list that has been provided by the outgoing 16 core officers and committee chairs. This shall occur prior to 17 when DGR elections are held. 18 Section 7. Audit No change(s) are recommended for this Section. 19 Section 8. Other Committees No change(s) are recommended for this Section. 20 21 Section 9. Committee Quorum No change(s) are recommended for this 22 Section. 23 ARTICLE VIII: PARLIMENTARY AUTHORITY 24 Section 1. Rules of Order. 25 The rules of order contained in the current edition of Robert’s 26 Rules of Order shall govern the Club in all cases to which they are 27 applicable and in which they are not inconsistent with these 28 bylaws and any special rules of order the Club may adopt. 29 ARTICLE IX: BYLAWS AND CLUB RULES 30
Section 1. Accessibility. 5
Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 Bylaws and Rules shall be made available on the Club’s official 2 website for availability to all members, as well as kept in the 3 official records of DGR by the Secretary, and maintained and kept 4 current by the Chair of the Rules Committee. In addition, a Regular 5 Member may make a request to the Secretary, or designee, in writing 6 that a copy of these Bylaws and/or other Rules be delivered to 7 such Regular Member, and upon receiving such request the 8 Secretary, or designee, shall provide such Regular Member with a 9 written copy of the Rules requested within fifteen (15) days of the 10 request. 11 Section 2. Bylaws 12 a. Amendment of Bylaws 13 These bylaws may be amended at any regular meeting of the 14 Club by a two-thirds vote, provided the amendment has been 15 submitted to the members in writing at the previous regular 16 meeting, and shall be sent to members at least ten (10) days 17 and no more than thirty (30) days before that meeting. 18 b. Suspension of Bylaws 19 Bylaws cannot be waived, set aside, suspended, or dismissed 20 for any reason, or for any period of time. 21 Section 2. Special Rules of Order. 22 23 Special Rules of Order shall be written as needed to modify or 24 supersede the Rules of Order the Club has adopted (Robert’s 25 Rules of Order), and are related to conducting business meetings 26 in an orderly manner and the meeting-related duties of the 27 officers. 28 29 a. Initial Proposal to Executive Board. 30 Any Regular Member wishing to propose a Standing Rule of 31
Order shall make a written request to the Chair to place the 6
Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 matter on the Agenda of the next succeeding Board meeting. 2 Such request shall be in writing and include a written draft of 3 the proposed Special Rule. Immediately following discussion, 4 the Board shall vote to either support, oppose, or take no 5 position with regard to the proposed Rule. Unless said 6 member has elected to withdraw the Rule, the Chair shall 7 place the matter on the Agenda of the next succeeding General 8 Membership meeting along with the text of the proposed 9 Special Rule and the position of the Executive Board. 10 11 b. Consideration by General Membership. 12 Regular Members may, by majority vote, decide to table, 13 approve (either in its proposed or an amended form), or 14 disapprove the proposed Special Rule. 15 16 c. Adoption of a Special Rule of Order 17 Adoption of a special rule of order shall require at least 10 18 days previous notice and a 2/3 vote or a majority vote of the 19 entire membership. 20 21 d. Amendment of a Special Rule of Order. 22 Amendment of a special rule of order shall require previous 23 notice and a 2/3 vote, or a majority vote of the entire 24 membership. 25 26 e. Suspension of a Special Rule of Order 27 A special rule of order cannot be suspended if the application 28 is outside a meeting or intended to continue to be suspended 29 for more than one meeting. It can be suspended for a 30 particular session by a two-thirds vote if the application is 31 within the meeting. 32 33 Section 3. Standing Rules 34
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Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 Standing Rules will be created as needed to deal with the details 2 of policy and administration rather than parliamentary 3 procedure. 4 5 a. Initial Proposal to Executive Board. 6 Any Regular Member wishing to propose a Standing Rule shall 7 make a written request to the Chair to place the matter on the 8 Agenda of the next succeeding Board meeting. Such request 9 shall be in writing and include a written draft of the proposed 10 Standing Rule. Immediately following discussion, the Board 11 shall vote to either support, oppose, or take no position with 12 regard to the proposed Rule. Unless said member has elected 13 to withdraw the Rule, the Chair shall place the matter on the 14 Agenda of the next succeeding General Membership meeting 15 along with the text of the proposed Standing Rule and the 16 Position of the Executive Board. 17 18 b. Consideration by General Membership. 19 Regular Members may, by majority vote, decide to table, 20 approve (either in its proposed or an amended form), or 21 disapprove the proposed Standing Rule. 22 23 c. Amendment of Standing Rule. 24 Amendment of a Standing Rule shall require a majority vote 25 with prior notice, or a two-thirds vote without prior notice, or 26 a majority vote of the entire membership. 27 28 d. Suspension of Standing Rule. 29 A standing rule cannot be suspended if the application is 30 outside a meeting. It can be suspended for the particular 31 session by majority vote if the application is in the meeting. 32 33
ARTICLE VIII 8
Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 SELECTION OF REPRESENTATIVES TO THE CALIFORNIA 2 DEMOCRATIC PARTY (CDP) PRE-ENDORSING CONFERENCE 3 4 Section 1. Allocation of Representatives: 5 6 a. Club representatives shall be allocated as follows: one 7 representative, resident in the Assembly District and duly registered 8 as a member of the Democratic Party of California, for each full (not 9 a fraction thereof) 20 members in good standing registered to vote in 10 the Assembly District who were listed on the roster submitted to 11 Riverside County Democratic Party and to the appropriate Regional 12 Director of the CDP no later than July 1 of the year immediately 13 prior to the endorsing process. 14 Section 2. For purposes of this section: 15 16 a. Only members in good standing as of the July 1 deadline shall be 17 included on the roster; 18 b. “Members in Good Standing” shall mean a member whose dues 19 are current or have been waived due to economic hardship; 20 21 c. The status of such members shall be certified by the Club’s 22 President, Secretary or Treasurer; and 23 24 d. The Club’s representatives to any particular pre-endorsing 25 conference to be from the roster described above and that the 26 overall list of representatives to all conferences be equally apportioned 27 between men and women, to the extent possible. 28 Section 3. Selection of Representatives 29 a. Said representatives shall be selected by majority vote of a Selection 30 Committee comprised of the President, Vice-President(s), Secretary 31 and Treasurer, a quorum being present. The Selection Committee 32
shall not select one of its own members unless it first determines 9
Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 that viable option is available. If such determination is made, they 2 shall onform the membership of their decision, and the reasons 3 therefore, at the next General Membership meeting. 4 b. In each odd number year, this Club shall inform its membership of 5 the process for selection as a Representative to the CDP Pre- 6 Endorsing Conferences, by email to those members who have 7 provided email addresses and by US mail to those members who 8 have not provided email. 9 c. In order for a member’s name to be submitted as one of this Club’s 10 representatives to the CDP Pre-Endorsing Conferences, the 11 member must submit a signed written declaration of intent to the 12 Selection Committee declaring his/her intent to support this 13 Club’s endorsed candidates at the Pre-Endorsing Conferences by 14 voting for them at the Pre-Endorsing Conferences. 15 ARTICLE IX: PARLIMENTARY AUTHORITY 16 Section 1. Rules of Order. 17 The rules of order contained in the current edition of Robert’s 18 Rules of Order shall govern the Club in all cases to which they are 19 applicable and in which they are not inconsistent with these 20 bylaws and any special rules of order the Club may adopt. 21 ARTICLE X: BYLAWS AND CLUB RULES 22 Section 1. Accessibility. 23 Bylaws and Rules shall be made available on the Club’s official 24 website for availability to all members, as well as kept in the 25 official records of DGR by the Secretary, and maintained and kept 26 current by the Chair of the Rules Committee. In addition, a Regular 27 Member may make a request to the Secretary, or designee, in writing 28 that a copy of these Bylaws and/or other Rules be delivered to 29 such Regular Member, and upon receiving such request the 30 Secretary, or designee, shall provide such Regular Member with a 10
Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 written copy of the Rules requested within fifteen (15) days of the 2 request. 3 Section 2. Bylaws 4 c. Amendment of Bylaws 5 These bylaws may be amended at any regular meeting of the 6 Club by a two-thirds vote, provided the amendment has been 7 submitted to the members in writing at the previous regular 8 meeting, and shall be sent to members at least ten (10) days 9 and no more than thirty (30) days before that meeting. 10 d. Suspension of Bylaws 11 Bylaws cannot be waived, set aside, suspended, or dismissed 12 for any reason, or for any period of time. 13 Section 2. Special Rules of Order. 14 15 Special Rules of Order shall be written as needed to modify or 16 supersede the Rules of Order the Club has adopted (Robert’s 17 Rules of Order), and are related to conducting business meetings 18 in an orderly manner and the meeting-related duties of the 19 officers. 20 21 f. Initial Proposal to Executive Board. 22 Any Regular Member wishing to propose a Standing Rule of 23 Order shall make a written request to the Chair to place the 24 matter on the Agenda of the next succeeding Board meeting. 25 Such request shall be in writing and include a written draft of 26 the proposed Special Rule. Immediately following discussion, 27 the Board shall vote to either support, oppose, or take no 28 position with regard to the proposed Rule. Unless said 29 member has elected to withdraw the Rule, the Chair shall 30
place the matter on the Agenda of the next succeeding General 11
Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 Membership meeting along with the text of the proposed 2 Special Rule and the position of the Executive Board. 3 4 g. Consideration by General Membership. 5 Regular Members may, by majority vote, decide to table, 6 approve (either in its proposed or an amended form), or 7 disapprove the proposed Special Rule. 8 9 h. Adoption of a Special Rule of Order 10 Adoption of a special rule of order shall require at least 10 11 days previous notice and a 2/3 vote or a majority vote of the 12 entire membership. 13 14 i. Amendment of a Special Rule of Order. 15 Amendment of a special rule of order shall require previous 16 notice and a 2/3 vote, or a majority vote of the entire 17 membership. 18 19 j. Suspension of a Special Rule of Order 20 A special rule of order cannot be suspended if the application 21 is outside a meeting or intended to continue to be suspended 22 for more than one meeting. It can be suspended for a 23 particular session by a two-thirds vote if the application is 24 within the meeting. 25 26 Section 3. Standing Rules 27 28 Standing Rules will be created as needed to deal with the details 29 of policy and administration rather than parliamentary 30 procedure. 31 32 e. Initial Proposal to Executive Board. 33 Any Regular Member wishing to propose a Standing Rule shall 34 make a written request to the Chair to place the matter on the 35
Agenda of the next succeeding Board meeting. Such request 12
Bylaws of the Democrats of Greater Riverside Adopted November 15, 2007 Amended November 19, 2009 Amended May 21, 2015 Amended March 21, 2019 Amended April 18 2019 Amended ???? 1 shall be in writing and include a written draft of the proposed 2 Standing Rule. Immediately following discussion, the Board 3 shall vote to either support, oppose, or take no position with 4 regard to the proposed Rule. Unless said member has elected 5 to withdraw the Rule, the Chair shall place the matter on the 6 Agenda of the next succeeding General Membership meeting 7 along with the text of the proposed Standing Rule and the 8 Position of the Executive Board. 9 10 f. Consideration by General Membership. 11 Regular Members may, by majority vote, decide to table, 12 approve (either in its proposed or an amended form), or 13 disapprove the proposed Standing Rule. 14 15 g. Amendment of Standing Rule. 16 Amendment of a Standing Rule shall require a majority vote 17 with prior notice, or a two-thirds vote without prior notice, or 18 a majority vote of the entire membership. 19 20 h. Suspension of Standing Rule. 21 A standing rule cannot be suspended if the application is 22 outside a meeting. It can be suspended for the particular 23 session by majority vote if the application is in the meeting. 24 25 26 27

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Standing Rule No. 3 Democrats of Greater Riverside Approved Nov. 15, 2007 Amended: ??? STANDING RULE NO. 3 1 of the 2 DEMOCRATS OF GREATER RIVERSIDE 3 4 DUES 5 6 November 15, 2007 (amended date will go here) 7 8 9 Section 1. Purpose. 10 11 The purpose of this rule is to specify the dues to be paid by 12 Club members in order to be considered active, voting 13 members. 14 15 Section 2. Rule. 16 17 Annual dues shall be set as a suggested minimum donation 18 of $25 per individual member; and $40 per couple $ 15 19 for that member’s partner or spouse; and $ 10 for 20 Junior members, Students, or Individuals on a fixed 21 income; and Associate Members. 22 23 Annual membership dues are payable upon joining the 24 Club, and thereafter are due on the first day of the 25 subsequent calendar year. Any member who is unable to 26 make a minimum donation may make arrangements with 27 the Treasurer or the President to consider their dues met. 28
Payment of dues must at all times be accompanied 29 by a membership application form completed in full 30 by the member or applicant. 31 32 The requirement for annual dues must be met by or before 33 the November meeting the first day of March in order 34 for a member to retain voting rights. 35 36 Section 3. Amendment of Standing Rule #3. 37 38 The rules concerning dues may be amended by a 39 majority vote of the membership at any general 40 membership meeting.
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Standing Rule No. 4 Democrats of Greater Riverside Approved September 17, 2009 Amended: ????
STANDING RULE NO. 4 1 of the 2 DEMOCRATS OF GREATER RIVERSIDE 3
BUDGET: Preparation and Monitoring 4
Section 1. Purpose. 5
The purpose of this rule is to clarify certain roles and obligations in 6 the preparation and subsequent monitoring of the annual budget. 7
Section 2. Rule. 8
1. The Treasurer shall provide monthly and quarterly reports 9 including any recommendations for budget amendments to the 10 Finance Committee and the Executive Board. 11
2. The Treasurer shall present to the Finance Committee during that 12 committee’s preparation for the subsequent year’s budget a 13 comparison of the budgeted figures, including any amendments 14 for the current year, to actual income and expenditures, including 15 planned spending through the end of the calendar year. 16
3. In preparation of the next year’s budget, Club committees and 17 members shall present to the Finance Committee, at their request, 18 estimates of expenses and revenues under their purview for the 19 coming year. The Finance Committee shall consider the 20 information presented and work with those committees as needed 21 to best represent their needs in developing the budget for the 22 coming year. but the final budget presented to the membership for 23 approval must not exceed the balances available at the beginning 24 of said year. New revenues, – once deposited, – will provide 25 opportunities for amendments to be budgeted expenditures as 26 needed.

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. Standing Rule No. 7 2 of the 3 Democrats of Greater Riverside 4 Processing Memberships 5 6
7 Section 1. Purpose. 8 The purpose of this rule is to establish the procedures by which membership 9 applications are to be processed. 10 Section 2. Rule. 11 1. The Membership Chair (or designee) shall vVerify that the person is a 12 registered Democrat in Riverside County by utilizing the required DGR 13 membership form, along with MOE (Mobilize, Organize, Elect) or 14 other and a voter file system supported by the California Democratic 15 Party. Write the date this was verified on the the notation “Democrat 16 verified” on the membership form. 17 a. If not a registered Democrat in Riverside County, the person can 18 be a donor but not a voting member an Associate Member1. 19 b. If it is It might be necessary to make contact with the potential 20 member to obtain or verify information, If that happens the 21 person doing so shall date and initial obtaining or verifying that 22 23 information shall date and initial the on the membership form. 24 2. If the residence address is not on the membership form and/or the 25 check and it is in the voter file system, note this address on the 26 membership form. This information then needs to be dated and 27 initialed by the person obtaining that information on the membership 28 29 form. This is the address to be utilized. 30 3. The Membership Chair (or designee) shall vVerify that all the items 31 that require a check mark have been checked and that the form has 32 been completed and signed. This is a These are legal requirements. 1 Reference DGR Bylaws Article III: Membership; Section 2; Sub- section B. Associate Member.
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Standing Rule No. 7 Democrats of Greater Riverside Approved October 17, 2013 Amended: ???? 1 Membership dues Funds must be cannot be accepted from other 2 that from the person’s personal account and the form must be totally 3 completed. 4 a. If the individual is not a Democrat or is not registered to vote in 5 Riverside, he/she can be a donor but not a member. 6 b. If the Membership dues funds are not from an the individual – 7 perhaps from a business account – the individual’s account, the 8 membership form and check payment must be returned with a 9 letter explaining why of explanation. 10 c. Membership dues Funds can come from a state or local 11 candidate’s campaign fund. It must be determined if this is a 12 federal campaign or a state/local campaign. 13 i. If a federal campaign, the FEC number must be obtained 14 before funds can be deposited 15 ii. If a state/local campaign, and the FPPC number must be 16 obtained before the membership dues funds can be 17 18 deposited. 19 4. The Membership Chair (or designee) shall mMake a copy or photo of 20 each membership form with the check or receipt if in cash donation at 21 the side of the form. If the person made a cash donation, utilize a 22 copy of the receipt that was given to the member along with the 23 24 membership form. 25 5. The original membership form is then given to the DGR Membership 26 Chair. 27
28 6. The copy copies of the membership form (and a copy of the check or 29 receipt and perhaps the envelope if needed for clarity) is are kept in 30 the membership folder for the appropriate that year by the DGR 31 32 Membership Chair. 33 7. The Treasurer(or designee) shall pPrepare the checks for deposit 34 having first determined if the check(s) are to be deposited in the 35 federal account or the state account. 36 a. Endorse the back of each check. 37
b. Complete the bank deposit form. 2
Standing Rule No. 7 Democrats of Greater Riverside Approved October 17, 2013 Amended: ???? 1 c. Copy or photo the bank deposit form and the related checks. 2 d. Deposit the checks in person at the bank and obtain a receipt of 3 the deposit. 4 e. Staple the deposit receipt to the copied deposit slip and checks 5 and file in the federal bank account folder or the state bank 6 account folder, depending on which account the check(s) is/are 7 being deposited into. 8 f. Post this information to the “ledger,” make the needed 9 mathematical computations and print out the “ledger.,” and file 10 it in the correct section in either the federal bank account 11 folder or the state bank account folder, depending on which 12 13 account the check(s) is/are being deposited into. 14 8. For payments made on line, the transaction history must be placed in 15 the membership file quarterly by the Treasurer (or designee). The 16 Membership Chair will obtain this information as needed from 17 ActBlue or other electronic payment platform. 18 19 9. Alphabetize the membership forms (by last name). 20 10. The Membership Chair will Ppost this information to the DGR 21 membership list. 22 a. Note if it was for the state account. 23 b. If this membership was for two years, will need to post this 24 membership information into both the current year’s 25 membership list as well as the next year’s membership list. 26 c. Print two copies. 27 i. One copy is for the Membership Committee Chair 28 ii. One copy is filed in the appropriate year’s membership 29 folder 30 11. The membership Chair will send new member information to the 31 Communications Chair who will p Post the information as needed to 32 the DGR g-mail electronic contact list. 33 a. Check to see if the person has previously been entered into the 34 DGR g-mail list. If so, 3
Standing Rule No. 7 Democrats of Greater Riverside Approved October 17, 2013 Amended: ???? 1 i. Verify that the e-mail address provided on the 2 membership form is the same one already “on file.” If 3 not, make the needed change. 4 ii. Remove the existing notation (prior year, notification, 5 etc.) and post the last year this membership will be valid. 6 iii. Post to the distribution group entitled “email list.” 7 b. If this person is not already in the DGR gmail “system,” 8 i. Create a new contact for this person including by last 9 name, first name and e-mail address. 10 ii. Post last year this membership will be current in the 11 distribution group setting.
——–Standing Rule No. 8 2 of the 3 Democrats of Greater Riverside 4 Processing Bills for Payment 5
6 Section 1. Purpose. 7 The purpose of this rule is to establish the procedures by which bill payments 8 are handled. These rules are required because DGR is a PAC (Political Action 9 Committee), and, as such, is subject to federal, state, and county reporting 10 requirements. 11 Section 2. Rule. 12 1. Before any bills or reimbursements can be processed paid by DGR 13 (Democrats of Greater Riverside), it must be determined. : 14 a. Is there a receipt? If not, no bill or account can be paid? If 15 there is a receipt, proceed to 1.b. There must be a receipt. 16 b. Is this item budgeted? If yes, proceed to 1.c. It must be 17 determined if the item was budgeted. 18 c. Is this item budgeted for the state account or the federal 19 account? That would be determined from item 1. b. 20 d. If it is not a budgeted item, the matter would shall be discussed 21 by the DGR e-board for a decision and vote. 22 2. The telephone bill can be paid electronically as it is a routine monthly 23 account, and is budgeted to come from the federal account. 24 a. When a telephone bill is received via mail, it is to be matched 25 to the electronic verification generated when the bill is paid 26 electronically. 27 b. DGR has an “electronic account” and “password” which must 28 be utilized to pay the telephone bill electronically. 29 3. For all other bills with a receipt or billing statement) and which have 30 been budgeted, 31 a. The appropriate check is to be utilized (state account or federal 32 account having already been determined). 1
Standing Rule No. 8 Democrats of Greater Riverside Approved November 21, 2019 Amended: ???? 1 b. The check must be signed by two of the three authorized signors 2 signers. If a check is being used to reimburse one of the three 3 authorized signors signers, that person must not be one of the 4 signors signers of the check. 5 c. If the check is for a reimbursement, there must be an actual 6 receipt provided. This is required for reporting purposes. No 7 reimbursement can ever be made without an actual physical 8 receipt or billing statement. 9 d. Once the check has been properly signed, it is to copied and 10 attached to the receipt and filed in either the state bank 11 account folder or the federal bank account folder in the “bills 12 paid” section. 13 e. The disbursement is also to be recorded in the ledger excel 14 Account Summary (or equivalent program utilized), and carried 15 forward to determine the correct balance in the respective 16 bank account. 17 4. In-Kind donations 18 a. All in-kind donation made on behalf of DGR must be recorded. 19 b. Under no circumstances can anyone expend funds on behalf of 20 DGR without either submitting either a reimbursement request 21 or an in-kind donation form. 22 c. DGR has an in-kind donation form to be utilized for this purpose. 23 d. It must be determined if this in kind donation is for the state or 24 federal account. 25 e. There must be a receipt attached to the in-kind donation form. 26 The documentation for the in-kind donation is to filed in the 27 ledger appropriate section of the respective state or federal 28
bank account folder. 2